Dental Treatment Coordinator Job Opening

CPW Dentistry is a thriving, wellness-oriented dental practice on the Upper West Side that aims to make every visit to the dentist easy and positive. Our practice values genuine connections between providers and patients, with ample time allocated for each appointment. We foster a collaborative environment and encourage innovative thinking. Team members regularly engage in one-on-ones with their managers, celebrating accomplishments and setting goals. Annual traditions include an end-of-year holiday party, team vision day, Friendsgiving, birthday lunches, and more! We’re looking for a kind and professional Treatment Coordinator to join our team. You can learn more about our team culture here.

The position:

Our Treatment Coordinators are the first point of contact patients have with our practice. As first impressions are lasting impressions, it’s vital that all patient interactions be energetic, exude positivity, and thoughtfully represent our practice. The Treatment Coordinator is a professional, organized, reliable, team player who has a vital role. You’ll be responsible for scheduling appointments, ensuring patients feel welcome and safe at the office, presenting treatment, explaining financial options, calculating co-payments, and following up.

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Here’s an example of what a Treatment Coordinator might do in a day:

-Calculate copayments and present treatment plan estimates to patients in the office

-Respond to incoming calls, emails, and text messages promptly

-Greet new patients and walk them through the registration paperwork

– Educate patients about the details of their treatment plan and associated fees

-Help patients understand their dental insurance benefits.

-Communicate and collect estimated patient co-pay amounts

-Work with outside patient care financing companies to offer a wide range of financial options

-Verify patient insurance eligibility prior to appointments

-Address and collect patient balances

-Correctly schedule future appointments to ensure doctors and hygienists are busy and productive

-Answer treatment questions patients have both before and after their visit

-Help with day-to-day tasks like tidying/sanitizing the reception area and stocking amenities

-Follow up via email or text with patients who haven’t scheduled their treatment

-Submit and follow up on pre-approvals

-Verify and submit insurance claims

-Generate and review reports

-Monitor treatment plans and case acceptance

-Address patient concerns and work with the team to improve service quality

We’re looking for someone who has:

-Dental insurance and billing knowledge

-Familiarity with Dental PPO insurance plans

-Flexibility in regards to scheduling. Our office is open 7 days a week, including early morning, late evenings, and holidays. Successful applicants will able to work weekends and holidays

-Experience providing exceptional hospitality-inspired customer service in a fast-paced office

-Excellent attention to detail

-The ability to calculate percentages accurately and quickly using basic math skills

-A positive, friendly, and enthusiastic attitude

-Outstanding teamwork skills and the ability work with a diverse group of people

-Excellent phone and written skills

Benefits:

-Health Insurance

-Paid time off

-Comprehensive benefits package available for full-time team members after a three-month period

-A supportive team environment that fosters personal and professional growth.

-Flexible Spending Account (FSA)

-Employer-funded 401(k) with a 3% contribution from CPW

-Commuter benefits

-Covered dental care

-Discounts for friends and family

-Employee Assistance Program (EAP)

-Paid family leave and FMLA

-Celebrations, social events, and continuing education opportunities.

Start time:

• As early as 7:30AM

End time:

• As late as 9:30PM

Capability Requirements

Majority of work is completed in a general office environment with exposure to moderate levels of noise in a well-lit, well-ventilated and fast paced environment; continuously required to read computer screens. Minimal travel is required, 5% or less; travel is regional in scope requiring travel by driving.

At CPW Dentistry, we’re committed to creating an inclusive environment where everyone feels welcome. We can’t wait to meet the next member of our growing team! CPW Dentistry is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.